Protection of your data as a visitor

If you visit us on our company premises, we, KWS SAAT SE & Co. KGaA, Grimsehlstrasse 31, 37574 Einbeck, Germany (hereinafter also referred to as "KWS", "we" or "us") process personal data from you. Below we inform you about how we process this data.

1. What personal data do we process from our visitors?

If you come to us as a visitor, we process your last name, first name and your company with the company address. In individual cases we also process your academic title, your e-mail address and your telephone number.

2. For what purpose do we process the data?

The purpose of processing your personal data on the occasion of your visit is

(i) in the event of unforeseen incidents on the company premises, to be able to determine at short notice, for the safety of our visitors, which visitors are on the company premises

(ii) to provide efficient visitor management for our visitors and employees

(iii) to secure our domiciliary rights and

(iv) in the case of incidents on the premises, to be able to establish subsequently who was on the premises at the time of the incident.

3. On what legal basis do we process your data?

The legal basis for the processing of your personal data is Article 6(1)(f) of the EU Data Protection Basic Regulation. KWS' legitimate interest is to ensure the safety of our visitors and equipment and to enable efficient visitor management, the latter also and especially in the interest of those visitors who visit us frequently.

4. Who is the recipient of your data? Do we pass on your data to third parties?

The recipients of our visitors' personal data are the departments of KWS responsible for your visit and external service providers who work for us as processors as part of our visitor management system.

5. Is your personal data also collected by third parties?

We mainly process the personal data that we receive directly from you. If you do not organise your visit yourself, we may also obtain the personal data mentioned in section 1. from the persons who organise your visit, for example your employer or your colleagues.

6. How long do we store the data of our visitors?

Your data will be stored for 365 days and then anonymised in such a way that it is no longer possible to draw conclusions about your person. The 365-day period starts again with each of your visits. On the one hand, this is for your convenience, since if you visit us regularly or several times in a short period of time, you do not have to register again at reception each time you visit us. On the other hand, it also simplifies the work of our visitor management.

7. What are your rights?

Within the framework of the respective legal requirements, you have certain rights regarding your personal data. Please note that certain exceptions may apply to the exercise of these rights and that you may therefore not be able to exercise them in all cases.

  • Right to information: You have the right to receive information on the data processed by KWS about your person.
  • Right of rectification: You have the right to ask for the rectification of incorrect data concerning you. You may also request the completion of incomplete data.
  • Right of deletion: You may request us to delete personal data in certain circumstances and we will take reasonable steps to inform other data controllers that you have requested the deletion of links to your data, copies or reproductions of your data.
  • Revocation of consent: You can revoke any consent to data processing that you have given us and prevent further processing if there is no other reason for KWS to process your personal data.
  • Right to limit processing: In certain cases, you can request that we limit the processing of your data.
  • Right to portability: If you have provided us with data on the basis of a contract or consent, you may request that the data you have provided us with be delivered in a structured, common, machine-readable format or that we transfer it to another responsible party.

Right of objection

Right of objection in individual cases

You have the right to object at any time, for reasons arising from your particular situation, to the processing of your personal data on the basis of Article 6 (1) sentence 1 letter f of the DS-GVO; this also applies to profiling based on these provisions. These personal data will then no longer be processed for these purposes, unless compelling reasons for processing worthy of protection can be demonstrated which outweigh your interests, rights and freedoms, or unless the processing serves to assert, exercise or defend legal claims.

To assert the above rights, please contact us at the contact details provided.

You also have the right to lodge a complaint with a data protection supervisory authority, in particular in the Member State of your habitual residence, place of employment or place of the alleged infringement, if you consider that the processing of personal data concerning you is unlawful.

8. Your contact for questions

Responsible for the data processing:

Grimsehlstrasse 31
37574 Einbeck
Telephone: +49 (0)5561 311-1412
Fax: +49 (0)5561 311-500

You can contact our Data Protection Officer as follows:

Data Protection Officer
Grimsehlstrasse 31
37574 Einbeck
Telephone: +49 (0)5561 311-1412
Fax: +49 (0)5561 311-500

Encrypted contact form:

Addressee: Boris Reibach